Memorandum

To: Pete Sprague, Assembly President

Members, Kenai Peninsula Borough Assembly

Through: Dale Bagley, Mayor

Mark Fowler, Purchasing and Contracting Officer

From: Scott Holt, KPB Finance Director

Melody Douglas, KPBSD Finance Director

Date: September 30, 2004

Subject: Financial systems consulting services

The approved FY2004 budget included $150,000 for planning and designing a new financial software package (Enterprise Resource Planning). A project team consisting of Scott Holt, Borough Finance Director; Melody Douglas, School District Chief Financial Office; Craig Chapman, Borough Controller; and Laurie Olson, Accountant, has been working to organize and schedule the project. The project team has determined the project would benefit from the services of a project consultant to assist with the definition of functional and technical requirements, preparation of an RFQ, and evaluations of proposals.

The Borough used the Government Finance Officers Associations (GFOA), for the Manatron tax assessment and billing project and was very pleased with their work product and professionalism.

The GFOA is a nonprofit professional organization, which exists to serve the financial research and education needs of its member communities and has established a Financial System Selection Consulting Practice.

The project team believes the GFOA is unique in its ability to support the Borough's consulting needs in a manner independent of potential conflicts of interest. The project team recommends the GFOA be contracted with for consulting services associated with the planning and designing for a new ERP system.