MEMORANDUM

TO: Pete Sprague, Assembly President

Members of the Kenai Peninsula Borough Assembly

THRU: Dale Bagley, Borough Mayor

FROM: Mark Fowler, Purchasing & Contracting Officer

DATE: December 4, 2003

SUBJECT: Resolution 2003-126, Authorizing Award of Contracts for the Purchase of 14 New Fleet Replacement Vehicles for FY2004

On October 2, 2003, the Kenai Peninsula Borough solicited bids for fourteen new replacement vehicles: seven for the Maintenance Department; two for Central Emergency Services; and one each for the Roads Service Area, Nikiski Fire Service Area, Office of Emergency Management, Solid Waste, and Public Works. The Invitation To Bid was advertised in the Peninsula Clarion and the Anchorage Daily News on October 8, 2003.

In an attempt to remove any bias toward brand loyalty, a pre-bid meeting was held on October 15, 2003. The feedback received was reviewed and, where applicable, incorporated into the specifications. On the due date of November 5, 2003, three bids were received from local dealerships. All bids were carefully reviewed to ensure that minimum specifications were met. Attached is a copy of the tabulation sheet.

Based on the above and contingent upon delivery within the time frame specified in our bid forms, it is our recommendation that the following bids be accepted and that purchase orders be issued as follows:

� Hutchings Chevrolet

(1ea) �-ton 4x4 pickup w/plow, ext. cab, 6 ft. bed Road Service Area $ 28,358.00

(2ea) 1-ton cargo van @ $25,425/each Maintenance Dept. $ 50,850.00

(2ea) �-ton 4x4 pickup, ext. cab, 8 ft. bed @ $24,160/ea Maintenance Dept. $ 48,320.00

(2ea) �-ton 4x4 pickup, ext. cab, 6 ft. bed @ $22,328/ea Maintenance Dept. $ 44,656.00

Total: $172,184.00

� Kenai Chrysler Center, Inc.

(2ea) 4x4 full size special service SUV @ $31,531/ea Central Emerg. Serv. $ 63,062.00

(1ea) 4x4 full size SUV Off. of Emerg. Mgmt. $ 30,681.00

(1ea) 4x4 full size SUV Public Works Dept. $ 26,499.00

(1ea) �-ton 4x4 pick-up w/plow, ext. cab, 8-ft. bed Maintenance Dept. $ 28,237.00

Total: $148,479.00

� Great Bear Ford

(1ea) 1-ton 4x4 crew cab pick-up, 6-ft bed, diesel Nikiski Fire Dept. $ 32,859.50

(1ea) Ext. cab & chassis, 8-ft flat bed, 12-18" stake rails Solid Waste Dept. $ 41,098.81

Total: $ 73,958.31

Funding for the vehicles is available in the following accounts:

� Equipment Replacement Fund Account No. 705-00000-00000-18440 for Maintenance, Office of Emergency Management, Public Works, and Solid Waste.

� Account No. 236.33950.00000.48310 for Road Service Area.

� Capital Project Account No. 441.51111.04412.048310 for Nikiski Fire Service Area.

� Capital Project Account No. 443.51611.04461.48310 and 443.51611.04463.48310 for Central Emergency Services.