MEMORANDUM

 TO: Pete Sprague, Assembly President

Members, Kenai Peninsula Borough Assembly

THRU: Dale Bagley, Mayor

FROM: Jeffrey Sinz, Finance Director

Walter Robson, Capital Projects Division

DATE: December 26, 2002

SUBJECT: RESOLUTION 2003-004, AUTHORIZING THE TRANSFER OF $60,000 IN SURPLUS FUNDS FROM THE CANCELLED RECORDS MANAGEMENT RENOVATION PROJECT TO THE BOROUGH ADMINISTRATION OFFICE REMODEL PROJECT TO PARTIALLY FUND A CONDITION AND CODE REVIEW OF THE BOROUGH ADMINISTRATION

The attached resolution transfers $60,000 in surplus funds from the cancelled Records Management Renovation project to the Borough Administration Building (BAB) Renovation project to provide partial funding for a condition and code review of the BAB.

If approved by the assembly, the borough administration will solicit professional consulting services to provide a condition and code review of the borough administration building located at 144 North Binkley Street. The purpose of the review is to identify all areas of the building that are in need of major repair or renovation, and those areas that do not meet current building codes as adopted by the State of Alaska and the City of Soldotna. The study will also determine the extent of repairs and associated construction costs required to bring the existing facility into compliance with current codes. The consultant's scope of work will include site visits and field investigation to verify existing conditions of the facility, review and analysis of architectural, structural, mechanical and electrical systems in relation to requirements of current codes, evaluation of upgrades necessary to meet current code requirements, and preparation of a final report to the borough, which will include recommendation of repairs and renovations along with an estimate of associated design and construction costs. The time for the consultant to complete the scope of services shall be within 120 days of Notice to Proceed.

The transfer will also allow approximately $30,000 to remain available within the BAB Renovation project for miscellaneous costs associated with the shortage of office space.