MEMORANDUM

TO: Timothy Navarre, Assembly President

Kenai Peninsula Borough Assembly Members

THRU: Dale Bagley, Mayor

THRU: Tom Burgess, KPB Purchasing Officer

THRU: Walter Robson, P.E., PW/MPD Manager

FROM: John E. Smith, Major Capital Projects Administrator

DATE: April 23, 2002

SUBJECT: Resolution 2002-052, Award of Professional Design Services for

Kachemak Emergency Service Area Schematic Design And Cost Estimate

The Finance Department solicited and opened bids for this capital project on April 16, 2002. The invitation to bid was advertised in the Peninsula Clarion (March 14, 21 2002), Homer News (March 14 2002), Seward Phoenix Log (March 14 2002), Anchorage Daily News (March 14 2002).

Ten firms requested and received copies of the RFP. Five responsive proposals were received on April 16, 2002. The four evaluation committee members individually reviewed and scored the proposals. The results were tabulated on April 22, 2002 and the results are summarized as follows:

Combined Average Scores (from four (4) evaluator's)

Firm         Quality of Written             Approach             Resources         Qualifications &         Cost                                     TOTAL

                                                                                                                                           Experience             Proposal

R & A     14.125                             15.000                     16.750                 15.250                 18.010                                 79.135

K & A     17.875                             17.750                     18.000                 18.500                 18.700                                 90.825

ECI H     14.375                             14.750                     17.750                  17.000                 13.000                                 76.875

BDS       17.375                             18.500                     19.000                  19.125                 18.090                                 92.090

Rim A     16.375                             16.500                     16.750                 18.000                 16.010                                 83.635

BDS (Bezek Durst Seiser) of Anchorage, Alaska, was the high scorer and was selected to provide professional design services for this project. The professional design services include Programming Phase Services and Schematic Phase Services for new fire station of approximately 4,096 square feet. At this time, award will be only for Programming Phase Services. For FY 2003, award will be made for Schematic Phase Services.

The funding for this project is through KPB Ordinance 2001-19, Section 4, which appropriated funds from the general fund balance towards this project. The attached Resolution requests award of contract to Bezek Durst Seiser for the proposed fixed fee amount of $10,013.00 and estimated reimbursements of $571.00, and in FY 2003, $28,219.00 fixed fee amount and estimated reimbursements of $1,146.00 for a combined total of $39,949.00.

Attachments: Resolution 2002-052